Levels of Administrative Support
Finding the right level of support is crucial for your business's success. Each level of Administrative Professional offers unique skills and strengths, tailored to meet diverse needs. Whether you're looking for basic administrative assistance or strategic executive support, identifying the perfect match is key. Let Worxbee guide you to the support that aligns with your specific goals, ensuring efficiency and growth.
Worxbee: Next-Level Executive Assistant Support
At Worxbee, we specialize in pairing our customers with AP-3 level support offering unparalleled strategic partnership. Our Virtual Executive Assistants (VEAs) are dedicated to providing high-level, strategic assistance, enabling leaders to concentrate on vision, strategy, and impactful initiatives. Choose Worxbee for executive support that transcends expectations.
Discover the Level of Administrative Support You Need
The 5 Administrative Professional Levels
The Admin Taskmaster
The Collaborative Coordinator
The Strategic Partner
The Senior Navigator
The Executive
Co-Pilot
The Admin Taskmaster
Armed with a well-crafted daily or weekly to-do list, AP-1 uses their impressive skillset for most administrative tasks. From managing emails with finesse to expertly handling expenses and organizing vital data, their proficiency shines through. They easily navigate through basic forms and expense reports, all while conducting basic research and scheduling upcoming events and deliveries.
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Providing detailed daily or weekly to-do lists
Being prepared to answer questions to ensure objectives are clear so they can be met
Minimum 45-min status calls to review completed and outstanding to-dos, review time used, and discuss feedback for performance improvement
Focused onboarding that provides access to resources needed to complete to-do items
Access to the technology needed to complete tasks
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Requires weekly to-do list
Manages emails
Handles expenses
Organizes data
Creates basic forms
Creates basic expense reports
Conducts basic research
Schedules events and deliveries
The Collaborative Coordinator
Proactive and efficient, this individual goes beyond answering emails; they take an unorganized inbox and implement filters and rules to streamline and organize it to ensure their executive runs the business efficiently. They foster seamless collaboration among team members and effortlessly handle daily agendas and travel itineraries. With finesse, they oversee invoices and inventory, ensuring smooth operations. Research is their forte, and they deliver insightful presentations that leave others in awe. Even in meetings, they shine, providing detailed notes that capture the essence of every discussion.
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Providing daily or weekly to-do lists
Being prepared to answer questions to ensure objectives are clear so they can be met
Minimum weekly 30-minute status calls to review complete and outstanding to-dos and review time used
Focused onboarding that provides access to resources needed to complete to-do items
Access to the technology needed to complete tasks
Open two-way communication and open feedback cadence
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Proactive & efficient
Streamlines & organizes email
Fosters seamless team collaboration
Handles agendas & travel itineraries
Oversee invoices & inventory
Research is their forte
Delivers insightful presentations
Captures detailed meeting notes that capture essence of discussion
The Strategic Partner
As an Executive Assistant equivalent, this self-directed and adept individual goes beyond basic support to become an indispensable partner in driving peak productivity. This is the level support Worxbee exclusively provides to our customers, ensuring they receive the exceptional, next-level assistance they require. Not just overseeing, but enhancing policies, processes, and procedures based on feedback, they autonomously craft and tackle daily and weekly tasks prioritized according to your needs. Capable of assuming greater financial duties, such as handling expense reports, offering light social media support with a given strategy, and managing office operations, the Strategic Partner delivers the comprehensive support essential for your business's advancement.
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Minimum 60-minute weekly status calls to set priorities, review new needs, discuss the calendar, build trust, and review time used
Focused onboarding that provides open access in business over the first 2 months
Access to the technology needed to engage as AP-3
Self-guided learning around new technology
Open two-way communication and open feedback cadence
Self-guided learning to develop their emotional intelligence (EQ) to build their ability to see the bigger picture and orient their work with the big picture in mind
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Self-guided & skilled
Valued partner in productivity
Oversees, supports, and documents policies & procedures
Improves operations based on feedback
Autonomously creates & completes to-do lists based on your priorities
Completes expense reports
Light social media
Manages office
The Senior Navigator
An indispensable co-pilot, this individual is a master at transforming challenges into opportunities for success. Their innate leadership skills set them apart from the rest, as they fearlessly take charge of all communication needs. They work in tandem with their executive, driving the business forward and ensuring a seamless flow of operations. In addition, they also provide exceptional support: perform comprehensive research, brainstorm, and coordinate with their executive. They effortlessly manage correspondence on their executive's behalf and expertly organize newsletters and email campaigns with provided content. Without a doubt, The Senior Navigator is an indispensable asset on the path to success.
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Minimum 60-minute weekly status calls to set priorities, review new needs, discuss the calendar, build trust, and review time used
Focused onboarding that provides open access in business over the first 2 months
Access to the technology needed to engage as a proactive AP-4
Self-guided learning around new technology
Open two-way communication and open feedback cadence
Active learning plan in place focused on advancing emotional intelligence (EQ), management and negotiation skills to expand their ability to see the bigger picture and orient their work with the big picture in mind
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Indispensable co-pilot
Master at transforming challenges into opportunities
Takes charge of all communication
Works in tandem with leaders
Ensures seamless operations
Performs comprehensive research
Brainstorms & coordinates with you
Manages LinkedIn communications
Organizes newsletter & email campaigns w/ provided content
The Executive Co-Pilot
With a wealth of experience and extraordinary qualities, they step in to provide 360-degree client and team management. Their expertise extends to crafting and overseeing both short-term and long-term objectives, expertly aligning them with the company's overarching priorities, policies, processes, and procedures. Not content with mere membership in the Leadership team, they stand tall as a masterful business manager, adeptly steering meetings and status calls. Fearlessly, they set priorities and skillfully manage expectations across departments, all while deftly delegating tasks to others. Embodying a force to be reckoned with, their exceptional skillset emerges as an undeniable strength that leaves a lasting impact on all they touch.
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Prioritize attending weekly status calls led by the AP to set priorities and manage expectations across department(s) under customer purview
Own onboarding and acclimation to the team, including all technology and process orientation
Own all personal continuing education
Lead open two-way communication and open feedback cadence across the department
Self-guided action plan, self follow-up on feedback
High-level of emotional intelligence (EQ), management and negotiation skills with the ability to see the bigger picture and orient their work with the big picture in mind
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Wealth of experience
360-degree client & team management
Crafts & oversees short and long term objectives
Aligns objectives with company’s priorities, policies, and procedures
Business manager steering meetings and status calls
Sets priorities & manages expectations
Delegates tasks to others
Embodies force to be reckoned with