10 Reasons to Choose a Virtual Executive Assistant Over In-House Staff
In today's ever-evolving business landscape, the way companies structure their teams and allocate resources is constantly changing. One area where this shift is particularly pronounced is in administrative support. Gone are the days of hiring full-time, in-house administrative employees as the default solution. Instead, businesses are increasingly turning to Virtual Executive Assistants (VEAs), and for good reason. In this blog post, we'll delve into the economic realities of why hiring a Virtual Executive Assistant through Worxbee makes more sense than hiring a full-time employee on your own.
1. Flexibility with a 3, 6, or 12-Month Contract:
One of the most significant advantages of hiring a Virtual Executive Assistant through Worxbee is the flexibility it offers. Traditional full-time hires come with the commitment of long-term employment. In contrast, with Worxbee, you have the flexibility of a 3-month, 6-month, or 12-month contract. This means you can scale your administrative support up or down based on your current needs. Whether you're facing a busy season that requires additional assistance or scaling back during slower periods, Worxbee's contract structure allows you to adapt without the complexities of hiring or layoffs.
2. Cost-Efficiency:
The financial implications of hiring a full-time employee go far beyond their base salary, encompassing additional expenses such as benefits, which alone can add approximately 29% to an employee's total compensation according to the U.S. Bureau of Labor Statistics. Other costs include office space, equipment, and more. In contrast, when you choose a Virtual EA from Worxbee, you're only paying for the precise services you require, free from the burden of additional overhead costs and long-term commitments. This streamlined approach not only enhances cost-efficiency but also translates to substantial savings for your business. These savings can then be strategically redirected into other crucial areas of growth and development.
Discover the potential savings with our Cost Savings Calculator, designed to illustrate the financial advantages of choosing a Virtual Executive Assistant over a full-time in-house admin. Keep in mind, a full-time admin might not be productive for the entire 40-hour work week. In fact, Inc. Magazine reports that the average worker is productive for less than 13 hours per week. With a VEA, you have the flexibility to select the exact number of hours of support you need, ensuring you pay only for productive time and maximizing your cost efficiency.
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3. Free & Easy Employee Replacement:
Employee turnover is an inevitable part of business, and it can be costly. Forbes reports that replacing a full-time employee can cost up to 33% of their annual salary, which could amount to $30,000 or more for an administrative professional. This doesn’t just include the direct costs of hiring, but also the indirect costs associated with lost productivity and training. On the other hand, when you choose to work with a Virtual EA through Worxbee, the replacement process is handled efficiently and at no additional cost to you. We ensure a smooth transition, minimizing downtime and disruptions, and saving you both time and money.
4. Short-Term Flexibility, Long-Term Stability:
One of the misconceptions about hiring Virtual Executive Assistant is that it's a short-term solution. While it offers short-term flexibility, it can also provide long-term stability. Many businesses find that the initial contract period leads to a strong working relationship, and they choose to extend or renew their contract with their Virtual EA. This gives you the best of both worlds: the ability to adapt to changing needs in the short term and the option to establish a stable, long-term partnership when it makes sense for your business.
5. Precision Matching for Optimal Support:
Navigating the hiring process can be a gamble, but Worxbee eliminates the guesswork with our science-based approach to pairing you with the perfect Virtual Executive Assistant. We connect you with an admin whose expertise and experience align precisely with your unique business needs, ensuring a higher level of proficiency and efficiency in your administrative support. This strategic matching process guarantees that you receive dedicated, specialized assistance to move your business forward.
6. Reduced Training Time and Costs:
Bringing a new full-time employee up to speed can be time-consuming and costly. You'll need to invest in training and onboarding, which can take weeks or even months. Virtual EAs from Worxbee are experienced professionals who are ready to hit the ground running. This minimizes training time and costs, allowing you to get the support you need immediately.
7. Focus on Core Business Activities:
Outsourcing administrative tasks to a VEA frees up your time and that of your in-house team to focus on core business activities. Instead of being bogged down by paperwork, scheduling, and administrative chores, you can channel your energy into strategic initiatives, business development, and growth opportunities.
8. Improved Work-Life Balance:
For entrepreneurs and business owners, the line between work and personal life can often blur. By offloading administrative tasks to a Virtual Executive Assistant, you can achieve a healthier work-life balance. You'll have more time for family, relaxation, and pursuing your passions, ultimately leading to improved overall well-being.
9. Fast and Affordable Hiring:
With Worxbee, the process of hiring a Virtual EA is both fast and affordable. A one-time $650 pairing fee is all it takes, and the pairing period can be completed in as little as 10 days. This is a stark contrast to the lengthy and costly hiring process associated with in-house admins, where the average U.S. company spends around $4,000 and up to 24 days to hire a new employee, according to Glassdoor.
10. Increased Productivity:
Embracing the support of a Virtual EA through Worxbee not only ensures a perfect fit for your administrative needs but also significantly boosts productivity levels. Studies have shown that Virtual Executive Assistants can enhance productivity by up to 13%, a stark contrast to the average worker's 2 hours and 53 minutes of productive time in an 8-hour workday, as reported by Inc. Magazine. This increase in efficiency means that tasks are completed faster and more accurately, allowing you and your team to focus on strategic initiatives and drive business growth. With a Virtual EA, every minute counts, and productivity is maximized, ensuring that your business operates at its full potential.
Opting for a Virtual Executive Assistant through Worxbee presents a strong financial case. You benefit from unparalleled flexibility, cost savings, a smooth employee replacement process, and the opportunity for lasting stability. As the business world evolves, adopting this innovative approach to administrative support positions you to excel in a dynamic environment. Don’t limit your potential; make the smart, financially sound decision to explore the benefits of a Virtual EA partnership with Worxbee.
Transform your administrative processes and address your unique challenges by booking a free discovery call today. Our Product Specialists are ready to help you find the tailored Virtual EA solution that’s right for you.
Download Now: Free Checklist to Maximize Your Productivity
Maximize your productivity with our free downloadable checklist, designed to help you prioritize your tasks and collaborate effectively with your virtual or in-house administrative assistant. The checklist features three key sections: 'To-Do' for crucial tasks that propel your business forward, 'To-Delegate' for assignments that need completion but not necessarily by you, and 'To-Drop' for eliminating distractions and unnecessary tasks. Grab your copy now and start working smarter!
Sources:
1. U.S. Bureau of Labor Statistics
2. Forbes
3. Glassdoor
4. LinkedIn
5. Inc. Magazine
