Executive Assistant Support for Teams
Give your team the dedicated, high-level Executive Assistant support they need—fully personalized to align with individual work styles, priorities, and evolving needs.
100% Free. No Obligation.
Worxbee is Trusted by Executives at Hundreds of Companies
Experience the Worxbee Difference
At Worxbee, we simplify Executive Assistant support for teams—eliminating the time-consuming search, hiring challenges, and full-time commitment. Each executive gets a dedicated, high-level EA tailored to their unique needs.
100% Free. No Obligation.
Top 1% EA Talent
We handle the vetting, so you don’t have to. Only the best, pre-vetted Executive Assistants make it into our network.
Tailored Support
Each executive is paired with an Executive Assistant whose support evolves with their priorities. Plus, a dedicated Client Success Manager ensures seamless collaboration across your team.
TrueFit Guarantee
Our proprietary pairing process ensures the right fit. Each executive interviews multiple Executive Assistants and chooses the one that best aligns with their work style and personality.
What Sets Worxbee Apart?
Most providers assign one Executive Assistant to an entire team, leading to unbalanced support and misaligned workflows. At Worxbee, we take a personalized approach—each executive gets their own dedicated Executive Assistant, ensuring tailored, high-quality support that fits their needs.
Personalized Pairing: Each executive is matched with an Executive Assistant aligned to their work style, and priorities.
Dedicated Hours Per Executive: No more shared support—each leader receives structured, reliable assistance.
Scalable for Growth: As your team expands, so does your support. Adjust hours and add EAs as business needs evolve.
100% Free. No Obligation.
Comprehensive Executive Assistant Support
Full Service provides teams with flexible, high-level Executive Assistant support—without the complexity of hiring in-house. Each executive is paired with a dedicated EA for personalized, scalable support.
Key Benefits:
An EA for each executive, aligned with their work style & priorities
Flexibility to adjust support areas as your team’s needs evolve
Interview and select the ideal Executive Assistant for each executive
Real-time availability for meetings and urgent needs
Flexible support packages (40–100+ hours per month)
Ongoing guidance from a dedicated Client Success Manager
100% Free. No Obligation.
Executive Assistant Support, Tailored to Your Team
Full Service provides each executive with a fractional Executive Assistant who delivers strategic, proactive support across key areas—adapting as needs evolve, all within their allocated hours.
100% Free. No Obligation.
Support Areas:
-
Managing and coordinating executive calendars
Scheduling meetings and appointments
Blocking focus time and setting priorities
Sending meeting reminders and confirmations
Managing recurring meetings and agenda planning
Coordinating family and personal schedules
Handling last-minute schedule adjustments
-
Managing client communications and follow-ups
Tracking key client relationships and touchpoints
Preparing personalized outreach emails
Organizing stakeholder meetings and briefings
Maintaining client databases and CRM updates
-
Updating and maintaining CRM records
Tracking client interactions and communications
Managing lead generation and data entry
Running reports and analyzing CRM insights
Ensuring data accuracy and completeness
-
Organizing and maintaining cloud-based file systems
Implementing folder structures and naming conventions
Managing document permissions and access
Ensuring data security and backup procedures
Archiving and retrieving documents efficiently
-
Sorting, prioritizing, and responding to emails
Drafting and proofreading email communications
Managing inbox rules and automation filters
Handling follow-up emails and reminders
Screening/directing inquiries to appropriate contacts
Maintaining contact lists and CRM updates
-
Coordinating logistics for events
Booking venues, catering, and vendors
Managing event invitations and RSVPs
Preparing event agendas and schedules
Handling event follow-ups and post-event reports
-
Preparing meeting agendas and materials
Compiling and distributing presentation decks
Taking meeting notes and tracking action items
Coordinating with participants for pre-meeting needs
Organizing follow-up tasks and deadlines
-
Creating and managing task lists
Tracking deadlines and deliverables
Overseeing workflows and processes
Coordinating internal team projects
Preparing status updates and progress reports
Managing shared digital files and documentation
-
Conducting market, competitor, or industry research
Summarizing key insights and trends
Compiling data and analytics for decision-making
Preparing reports, briefs, and executive summaries
Organizing and formatting research findings
-
Booking flights, hotels, and transportation
Creating detailed travel itineraries
Managing trip logistics and expense tracking
Adjusting travel plans for last-minute changes
Coordinating visa and documentation needs
-
Researching and vetting potential vendors
Managing vendor contracts and agreements
Tracking vendor deliverables and service levels
Handling invoice processing and payments
Coordinating vendor communication and negotiations
How It Works
Worxbee connects your team with elite fractional Executive Assistants through our proprietary TrueFit pairing process, ensuring each executive is matched with the right Executive Assistant for their needs and work style.
100% Free. No Obligation.
1. Consultation
We'll start with a free, no-obligation meeting to understand your team’s needs and recommend the ideal number of support hours per executive.
2. TrueFit Pairing
Each executive interviews and selects from highly vetted, hand-selected Executive Assistants, ensuring the best fit for each team member in as little as 1 week.
3. Start Delegating
With ongoing Client Success support, your Executive Assistants integrate smoothly—providing long-term, scalable assistance as your team evolves.
Is Full Service the Right Fit for Your Team?
Full Service is ideal for:
Teams needing dedicated, high-level Executive Assistant support with the flexibility to adjust key support areas as priorities shift.
Executives who want a personalized experience, including interviewing and selecting their own Executive Assistant with hands-on Client Success guidance.
Organizations seeking a scalable, long-term solution to streamline executive operations and enhance productivity.
100% Free. No Obligation.
Need Help Deciding?
Explore the features of each service below and choose the support that fits your team’s needs.
| Feature | Essential Service | Full Service |
|---|---|---|
| Price | $55 per hour | $60–$69 per hour (based on agreement length) |
| Service Hour Packages | 20 hour, 30 hour, or 40 hour per month packages only (per team member) | 40-100+ hours per month tailored to your team's unique needs |
| Client Success Support | Monthly Client Success check-in via email | Ongoing 1:1 support from your dedicated Client Success Manager |
| EA Pairing Process | Worxbee expertly assigns each executive an EA so your team can get started quickly | Our TrueFit pairing includes each executive interviewing multiple EAs and choosing their favorite |
| Agreement Term | 45 days, then month-to-month | 45 days, then month-to-month |
| Discounts Offered | Yes - 5% off for nonprofits | Yes - 6 months at $65 per hour, 12 months at $60 per hour (5% off all rates for nonprofits) |
| Scope of Support | Limited, based on up to 3 key support areas for each executive | Flexible, aligned with each executive’s fluctuating needs |
| Real-Time EA Availability | No (No live meeting support) | Yes (Can support meetings, calls, and on-demand needs) |
| Turnaround Time | Less flexibility with longer turnaround times due to limited hours | Flexibility to set expectations with your EA |
| Overage Hours | $80 per hour pre-paid in 5-hour increments (max 10 hours per executive) | Billed at current hourly rate at end of service period |
| Ability to Scale | Yes | Yes |
| EA Re-Pairing | Free, limited to one EA re-pair per quarter per executive | Free, with no EA re-pair limit |
| Top-Tier Vetted EA | Yes | Yes |
| Ideal Client Fit | For teams seeking a cost-effective entry to high-level Executive Assistant support. Each executive is assigned a dedicated Executive Assistant and receives personalized assistance in up to 3 key areas—scalable as needs grow. | For teams needing greater flexibility, real-time availability, and broader support coverage. Each executive is paired with a dedicated Executive Assistant for personalized support tailored to their work style and priorities. |
Full Service Support Plans for Teams
45-Day Plan
$69 per hour
Dedicated Executive Assistant for each team member
Flexibility to adjust support areas
Dedicated Client Success Manager
TrueFit Guarantee
5% discount for non-profits
All clients start service here
6-Month Plan
$65 per hour
Dedicated Executive Assistant for each team member
Flexibility to adjust support areas
Dedicated Client Success Manager
TrueFit Guarantee
5% discount for non-profits
Available after initial 45-day term
Best
Value
12-Month Plan
$60 per hour
Dedicated Executive Assistant for each team member
Flexibility to adjust support areas
Dedicated Client Success Manager
TrueFit Guarantee
5% discount for non-profits
Available after initial 45-day term
Overage hours are billed at current contracted hourly rate.
45-day initial commitment required, then month-to-month with 45-day cancellation.
Agreements with 100+ monthly hours require an initial 6-month commitment, then month-to-month with 45-day cancellation.
Discounts for 6-month and 12-month agreements are available after the initial 45-day agreement.
All Full Service Plans Include:
Dedicated EA for each executive
Interview and choose your EA
EA with average 10+ yrs experience
100% US-based, remote EAs
Backup EA for extended leave
40-100+ hours per month packages
Paired with EA in as little as 1 week
Flat rate, no hidden fees
Free resource guide for support
EA aligned with your work-style
Onboarding with Client Success
Flexibility to scale support
Free re-pairing if needs change
Ongoing Client Success support
TrueFit Guarantee - always the right Executive Assistant
Fractional Executive Assistant Support for Teams
Full Service delivers flexible, high-level support that scales with your team’s needs. Get started today and empower each executive with a dedicated TrueFit Executive Assistant.
FAQs
-
Unlike most providers that assign a single Executive Assistant to support an entire team, Worxbee personalizes support for each executive. Every team member is paired with their own dedicated Virtual Executive Assistant, ensuring their unique work style, priorities, and support needs are fully considered.
This structure provides:
Balanced support – Each executive has a defined number of dedicated hours, preventing uneven distribution of assistance.
Tailored matching – Our proprietary TrueFit pairing process ensures the best EA fit for each executive’s work style and responsibilities.
Scalability – Support can grow with your team, with the flexibility to adjust hours as needs evolve.
With Worxbee, your team gets structured, high-level Executive Assistant support—without compromise.
-
During your consultation, we’ll assess your team’s needs and recommend a monthly hour package that aligns with each executive’s workload. With Full Service, every team member has a dedicated Executive Assistant, and support areas can be adjusted as priorities evolve.
Your dedicated Client Success Manager ensures a seamless experience, helping optimize each Executive Assistant’s support within the selected hours or adjust monthly packages as needed for the right level of coverage.
-
At Worxbee, we go beyond simple matching—we ensure each executive is paired with their TrueFit Executive Assistant through our proprietary pairing process.
Consultation: We begin with a detailed consultation to understand your team’s support needs.
Assessment: Our Business DNA® assessment evaluates each executive’s personality, work style, and preferences.
Matching: Our expert team hand-selects 2 or more ideal candidates for each executive based on their needs and work style.
Interview: Each executive meets pre-vetted candidates and selects their preferred Executive Assistant.
Kickoff Call: Once paired, each executive will connect directly with their new Executive Assistant for a kickoff call. This conversation marks the start of their working relationship and helps ensure you're aligned on priorities, expectations, and next steps.
With Worxbee’s TrueFit pairing, each executive gets a dedicated Executive Assistant who aligns with their unique work style and priorities—seamlessly integrated into their daily workflow.
-
With Full Service we offer a TrueFit Guarantee that ensures you always have the right Executive Assistant. If your needs evolve or your current match no longer aligns with your priorities, we’ll find you a new Executive Assistant—at no additional cost. Our goal is to provide seamless, high-quality support that adapts as your business grows.
-
After your consultation, we’ll begin the TrueFit pairing process. Most executives are matched with their ideal Executive Assistant and ready to start within 1 to 2 weeks.
-
If your team requires less than 40 hours of monthly support, Essential Service may be a better fit. It’s a great starting point for executives who need high-quality Executive Assistant support in up to 3 key support areas. As your business grows and your needs evolve, you can seamlessly transition to Full Service for greater flexibility, expanded support coverage, and increased availability.
-
Overage hours are billed at your current contracted hourly rate at the end of your billing period. If you consistently require additional support, your Client Success Manager can help you adjust your package to ensure you have the right level of coverage.
-
Full Service requires a 45-day initial agreement to establish a strong, effective working relationship. After this period, you can continue on a month-to-month basis with a 45-day cancellation notice, or opt for a 6-month or 12-month agreement to receive discounted rates.
For teams needing 100+ hours of monthly support, a 6-month initial agreement is required. Afterward, you can continue on a month-to-month basis with a 45-day cancellation notice or opt for a longer-term agreement for cost savings.
-
Yes! After completing the initial 45-day agreement, you can transition to a 6-month or 12-month commitment for cost savings:
6-month agreement – $65/hr
12-month agreement – $60/hr
Nonprofits - receive 5% off all agreements, including the initial 45-day commitment
-
Full Service offers greater flexibility, real-time availability, and a personalized pairing experience. Each executive interviews and selects their Executive Assistant, can adjust support areas as priorities evolve, and receives ongoing guidance from a dedicated Client Success Manager for long-term success.
Essential Service is a cost-effective entry point for team Executive Assistant support, providing each executive with a dedicated Executive Assistant focused on up to 3 key support areas in structured 20, 30, or 40-hour monthly packages. Executive Assistants are expertly assigned, ensuring quick and seamless onboarding while delivering high-quality support.