Virtual Executive Assistant Support for Nonprofits

Prioritize mission-critical meetings and deadlines, so you never miss a grant cycle or community event

Simplify board, donor, and staff scheduling across multiple time zones

Ensure prep materials, fundraising details, and compliance dates are always at your fingertips

Keep your inbox organized and donor/board requests top of mind—no more lost opportunities

Draft and respond to supporter and partner communications, freeing you to focus on your mission

Set follow-up reminders for grant applications, donor outreach, and critical program deadlines

Prepare board packets, agendas, and reports to keep your board engaged and aligned.

Coordinate logistics for meetings, ensuring busy trustees can easily participate—virtually or in person

Track board action items, so nothing falls through the cracks between meetings.

Craft donor thank-you notes, event announcements, and executive messages to strengthen relationships

Draft talking points, newsletters, or press releases to elevate your nonprofit’s voice and visibility

Support your thought leadership by preparing presentations for funders, partners, or public events

Ensure every leadership or program meeting has clear agendas and prep materials.

Take notes, track follow-ups, and distribute minutes to improve transparency and accountability.

Keep team and committee meetings efficient and outcomes-focused.

Organize strategic initiatives with detailed task lists

Track deliverables, deadlines, and progress—so your team stays on target

Help coordinate between staff, volunteers, and board for smoother project execution

Handle travel for fundraising tours, conferences, or site visits—so logistics never slow your mission

Manage travel changes and last-minute requests for busy nonprofit schedules

Prepare itineraries, directions, and post-trip reports for grant compliance

Organize galas, donor events, volunteer appreciation, and retreats to maximize impact

Coordinate all logistics—vendors, RSVPs, sponsorships, and guest communications

Support event follow-up with thank-yous, photos, and outcome reporting

Ensure accurate, timely submission of receipts and expense reports for grants and audits

Track budgets, flag missing receipts, and support compliance with funder guidelines

Provide basic bookkeeping support so your nonprofit stays audit-ready

Maintain up-to-date records of donors, members, and partners for stronger engagement

Generate reports on giving history, engagement, and outreach for board and funders

Ensure data integrity for effective communications and grant reporting

Source, vet, and manage vendors for events, programs, or technology solutions

Oversee contracts and deadlines—protecting your budget and compliance

Coordinate deliverables and issue resolution for smooth operations

Research funding opportunities, partner organizations, or policy changes

Prepare reports for grants, board presentations, or impact storytelling

Turn complex data into actionable insights for leadership

Organize grant documents, donor files, and policy records in secure cloud systems

Streamline document access for staff and auditors, ensuring nothing is lost

Prepare files for meetings, grant applications, or compliance reviews

Schedule client provided updates, success stories, and respond to messages to boost community engagement

Monitor nonprofit trends, funder campaigns, and partner mentions

Provide engagement reports for leadership and board updates